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Lead Human Resources Specialist

Monday, July 17, 2023

Job ID: 22711

Opening Date: 07/17/2023

Closing Date: 07/30/2023

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Job Summary

This position is located in the Office of Planning (OP). OP has the lead responsibility for planning the long-term growth of the District of Columbia (D.C.) and provides the vision, framework and principles that guide land use change, growth, and development of an equitable and vibrant city. OP undertakes citywide and neighborhood planning and engagement; urban design and development review; historic preservation; mapping and data analysis; and serves as the official Census State Data Center. OP is the steward of the District's Comprehensive Plan, which advances housing, economic recovery, racial equity, resilience, and coordination of public resources and civic infrastructure.

The incumbent in this role serves as the Lead Human Resources Specialist’s responsible for developing and implementing agency-wide policies and programs encompassing all aspects of human resources (HR) management including employment, employee benefits, compensation, placement, regulatory compliance, and employee assistance.   In addition, the incumbent is responsible for managing the coordinative relationships necessary to assure the delivery of human resources functions for agency personnel.

Duties and Responsibilities

Responsible for directing the HR programs that are essential to the mission of the agency. Works in collaboration with management and other agency staff to address concerns surrounding productivity, employee morale, legal issues and other HR related concerns and issues. Works to create and/or develop solutions and resolutions that align and accommodate external benefactors.

Serves as the agency Point of Contact for human resources inquiries and administrative issues. Conducts human resource strategic planning; and serves as a member of the agency's senior management in the management of the agency. Collaborates with the Office of the Chief Financial Officer (OCFO) in the identification, distribution, allocation, and control of positions throughout the agency. Establishes a viable agency position control system to maximize available manpower allocation and plan for unique human resource needs. Works with OCFO in agency personnel budget preparation and changes regarding existing personnel costs and new position changes in positions. Counsels’ management in accomplishing organizational and operational goals and identifying and resolving human resources issues.

Provides human resources policy guidance, technical expertise, and consultation to other managers and staff within the agency. Renders decision in the interpretation of the human resources regulations to agency management and employees. Provides agency human resource representation at meetings, hearings, contract negotiations, presentations, proceedings, and committees. Serves as the agency's main contact for employee issues, acting for the agency head as technical authority in grievances. Resolves personnel issues, identifies, and coordinates resolution of policy conflicts. Acts on behalf of the agency's interest(s) in collective bargaining when required. Responsible for ensuring all HRIS requirements are completed timely as well as advise and provide guidance when required.  Work collaboratively with DCHR and other external partners. Performs position management, develops staffing plans and position descriptions, as well as recruitment and selection of employees. Reviews   all   personnel   actions   for   accuracy, completeness and compliance with personnel policies and procedures. 

Ensures that all personnel documents have proper supporting documents, codes, bureau number, series, grade, and position control number prior to affixing signature. Represents management in labor relations issues and cases including   negotiations, works with labor unions to maintain a satisfactory posture on labor relations issues, and formulates and administers OP labor relations policy. Monitors all management and administrative aspects of the personnel administration program that ensures the flow of documents.   Continues to evaluate the required documentation and modifies when appropriate. Consults and develops solutions. Responds in writing or verbally to written and oral requests for information from constituents, peers, employees and other District and Federal agencies. Coordinates and monitors special projects as assigned; works closely with staff to ensure the completion of projects is accomplished. Advance knowledge and demonstrated skill and ability in the use of the District's Schedule A's, financial system procurement system and personnel system (People/Soft) is required. Knowledge of, and proficient in the use of operating a personal computer (PC), utilizing Microsoft Word, Excel, Access, PowerPoint, etc., and a willingness to learn new technology associated with assigned work tasks. Demonstrated knowledge of and ability to write and run automated reports from a variety of computerized systems.

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